Privacy Policy

At STACK IT Recruitment ("STACK IT", "we", "us", or "our"), your privacy matters. As a recruitment firm, we are trusted with personal information from both the candidates we work to place and the clients we hire for, and we take that responsibility seriously. This Privacy Policy explains what we collect through www.stackitrecruitment.com and in the course of our recruitment services, how we use and share it, and the choices and rights you have.

We handle personal information in accordance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy laws. We will never sell your personal information, and we will only share it as described in this policy.

Information We Collect

We collect information in three main ways:

Information you give us

When you fill out a form, send us your resume, apply for a role, or contact our team, we collect the information you choose to provide. For candidates, this typically includes your name, contact details, resume or CV, work history, education, skills, and any references or supporting materials you share. For clients, this typically includes your name, business contact details, and information about the roles you are hiring for.

Information we collect automatically

When you visit our website, we collect certain technical and usage information, such as your IP address, browser and device type, the pages you view, and how you move through the site. We collect this through cookies and similar technologies, which you can manage as described in our Cookie Policy.

Information from other sources

In the course of recruiting, we may receive information about candidates from references you provide, professional networking or job-board profiles you have made available, and our clients.

How We Use Your Information

We use the information we collect to:

• Match candidates with suitable permanent and contract roles and present them to prospective employers;
• Provide recruitment services to our clients, including sourcing, screening, and assessing candidates;
• Communicate with you about opportunities, applications, and our services;
• Operate, maintain, secure, and improve our website and services; and
• Meet our legal and contractual obligations and protect our rights.

We use your information only for the purposes for which it was provided or for compatible purposes, relying on your consent and our legitimate interests as a recruitment firm.

How We Share Your Information

We share personal information only in the following circumstances:

With prospective employers

Sharing candidate information with the clients we recruit for is a core part of our service. When we are working to place you, we share the information relevant to a role so the employer can evaluate your fit. We share only what is necessary, and only in connection with an opportunity.

With our service providers

We rely on trusted third parties to help us operate, including applicant tracking, customer relationship management, website hosting, and analytics providers. They may access personal information only to perform services for us and are bound by confidentiality and data-protection obligations.

For legal and safety reasons

We may disclose information where required by law, in response to a valid legal request, or where necessary to protect our rights, safety, or property, or that of others.

In a business transfer

If STACK IT is involved in a merger, acquisition, or sale of assets, personal information may be transferred as part of that transaction. We will notify you of any change in ownership or control of your information.

We do not sell your personal information, and we do not share it for unrelated third-party marketing.

Where Your Information Is Processed

Some of our service providers may store or process personal information outside of Canada, including in the United States. Where information is handled outside Canada, it may be subject to the laws of those jurisdictions, and we take reasonable steps to ensure it is protected in a manner consistent with this policy and applicable law.

How Long We Keep Your Information

We keep personal information only as long as necessary for the purposes described in this policy, such as matching you with current and future opportunities, meeting our legal and contractual obligations, and resolving disputes. When information is no longer needed, we take steps to securely delete or anonymize it. You can ask us to remove your information from our database at any time, as described below.

Your Privacy Rights

Under Canadian privacy law, you have the right to:

• Access the personal information we hold about you;
• Ask us to correct or update information that is inaccurate or incomplete;
• Withdraw your consent to our use of your information, subject to legal or contractual limits; and
• Ask us to delete your information from our database.

To exercise any of these rights, contact us using the details below. We will respond within the timeframes required by law, and we may need to verify your identity before acting on a request.

Consent

By providing your information and using our site and services, you consent to the collection, use, and sharing of your information as described in this policy. You can withdraw your consent at any time by contacting us, although doing so may affect our ability to provide certain services, such as matching you with roles.

How We Protect Your Information

Access to your information is limited to STACK IT staff and service providers who need it to do their work. We use reasonable administrative, technical, and physical safeguards to protect your information. While no method of transmission or storage over the Internet is completely secure, we make commercially reasonable efforts to keep the information you share with us safe.

Links to Other Websites

Our website may contain links to sites we do not operate. We are not responsible for the privacy practices of those sites, and we encourage you to review their privacy policies before sharing information. This policy applies only to information collected by STACK IT through our website and services.

Children's Privacy

Our website and services are intended for people seeking or offering professional employment and are not directed to children. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us and we will delete it.

Changes to This Policy

We may update this Privacy Policy from time to time. Changes take effect when the revised policy is posted on this page, and we will update the "last updated" date shown above. We encourage you to review this policy periodically.

How to Contact Us

If you have any questions, concerns, or requests about your privacy or this policy, including to exercise your privacy rights, please reach out to us at info@stackitrecruitment.com. We have designated a privacy contact accountable for our compliance with this policy, and they can be reached at the same address.